{"id":207370,"date":"2022-11-10T14:39:07","date_gmt":"2022-11-10T06:39:07","guid":{"rendered":"https:\/\/seo-hacker.com\/?p=207370"},"modified":"2023-06-30T16:49:01","modified_gmt":"2023-06-30T08:49:01","slug":"link-building-email-mistakes-you-might-be-sending-to-webmasters","status":"publish","type":"post","link":"https:\/\/seo-hacker.com\/link-building-email-mistakes-you-might-be-sending-to-webmasters\/","title":{"rendered":"Link Building Email Mistakes You Might Be Sending To Webmasters"},"content":{"rendered":"<p><a href=\"https:\/\/seo-hacker.com\/link-building-email-mistakes-you-might-be-sending-to-webmasters\"><img decoding=\"async\" class=\"fpi-shvzz\" class=\"alignnone wp-image-207376 lazyload\" data-src=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/Link-Building-Email-Mistakes...Main_.png\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/Link-Building-Email-Mistakes...Main_.png\" alt=\"Link Building Email Mistakes You Might Be Sending To Webmasters\" width=\"600\" height=\"1600\" data-wp-pid=\"207376\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 600px; --smush-placeholder-aspect-ratio: 600\/1600;\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">\u201cHere is how to get 100% email open rate with a 100% response rate for your link building outreach email\u201d &#8211; said no one ever. That\u2019s because it is getting more and more difficult to even have webmasters open your outreach emails.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s the thing &#8211; sending link building outreach emails is not just about blasting out to thousands of webmasters with the hope of at least 10% of them awarding your hard work with a link. The game of link building is not just about the numbers. It is also about the individual webmaster you are trying to close a link for.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You might use up the majority of your time prospecting websites and crafting emails when you\u2019re working on <\/span><a href=\"https:\/\/seo-hacker.com\/consider-outreach-campaign\/\"><span style=\"font-weight: 400;\">outreach campaigns<\/span><\/a><span style=\"font-weight: 400;\">. And although these take a lot of effort to do, they\u2019re not always the key to winning over webmasters.<\/span><\/p>\n<p><!--more--><\/p>\n<p><span style=\"font-weight: 400;\">Here are some mistakes you\u2019re probably making right now:<\/span><\/p>\n<h2><b>You\u2019re Not Using a Professional Email Address<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">This seems like a very basic thing to consider, but many link builders fail to see the importance of using an email address that is trustworthy. It\u2019s crucial to note that when you\u2019re reaching out to webmasters, you\u2019re representing a brand &#8211; be it a blog, an organization, a business, or even yourself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is why you have to present yourself in the best way possible. One way to do this is by having a professional email address for your outreach campaign. Don\u2019t forget to switch out of the email address from the <\/span><i><span style=\"font-weight: 400;\">sasukeretsu02@gmail.com <\/span><\/i><span style=\"font-weight: 400;\">email address you\u2019re using on gaming apps!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best practice for doing email outreach campaigns for your brand is by using an official company email address. Alternatively, you can use a simple one that mentions your name if it\u2019s not available for you. Just make sure that it\u2019s accurate or else you\u2019ll end up looking like a fraud.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s an email one of my team members at SEO Hacker got from someone who wanted to guest post for this blog:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-207371 lazyload\" data-src=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1.png\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1.png\" alt=\"Link Building Email Mistakes You Might Be Sending To Webmasters - You\u2019re Not Using a Professional Email Address\" width=\"1421\" height=\"325\" data-wp-pid=\"207371\" data-srcset=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1.png 1421w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1-300x69.png 300w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1-1024x234.png 1024w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1-768x176.png 768w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-1-1200x274.png 1200w\" data-sizes=\"(max-width: 1421px) 100vw, 1421px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1421px; --smush-placeholder-aspect-ratio: 1421\/325;\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The email address is named<\/span><i><span style=\"font-weight: 400;\"> \u201cMuhammad S.\u201d<\/span><\/i><span style=\"font-weight: 400;\"> yet the person introduced his\/herself as<\/span><i><span style=\"font-weight: 400;\"> \u201cMarina\u201d<\/span><\/i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Wait, what?!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I scratched my eyes to try and clear it up but, yes that\u2019s a Muhammad that turned into a Marina.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a small detail that largely impacts how webmasters see you and your credibility. Make sure that you have the appropriate and accurate name on your email so that you\u2019re more likely to build solid partnerships with webmasters in return.<\/span><\/p>\n<h2><b>You\u2019re Not Disclosing Your Affiliations<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When you tap webmasters for the first time for a link building opportunity, it\u2019s expected that you introduce yourself properly, and doing so shouldn\u2019t be limited to stating your name. You have to let the webmasters know who you are, what you do, where you work, and which organization\/s you\u2019re affiliated with.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It can also help if you can share a bit of your experience in your industry and what you were able to accomplish. This might sound like a guide on writing a cover letter for a job application, but an email outreach campaign is actually quite similar to it in nature.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, you have to let them know about you and then make them understand why they should work with you. This, again, adds a level of credibility to your email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s an email I received a few months back as an example:\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-207372 lazyload\" data-src=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2.png\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2.png\" alt=\"Link Building Email Mistakes You Might Be Sending To Webmasters - You\u2019re Not Disclosing Your Affiliations\" width=\"1311\" height=\"708\" data-wp-pid=\"207372\" data-srcset=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2.png 1311w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2-300x162.png 300w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2-1024x553.png 1024w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2-768x415.png 768w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-2-1200x648.png 1200w\" data-sizes=\"(max-width: 1311px) 100vw, 1311px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1311px; --smush-placeholder-aspect-ratio: 1311\/708;\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In the email above, he introduced himself, where he works, and what his role is in the company. He also gave a bit of background on the business which is pretty impressive, I might add.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An email like this one is a good example of how to sell yourself and your brand. The link to their website, LinkedIn profile, and personalized email signature are all great addition. These are all ways for webmasters to know that you\u2019re legit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, if you\u2019re someone who wants to guest post for a marketing-related blog, you have to lay down the information that would tell that you\u2019re an expert in your industry. Otherwise, why would a webmaster let a stranger write something their loyal followers will read?\u00a0<\/span><\/p>\n<h2><b>You\u2019re Not Addressing Webmasters by their First Name<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">This is what I find to be one of the most common link building email mistakes people make when reaching out to webmasters. I\u2019ve been called<\/span><i><span style=\"font-weight: 400;\"> \u201cHey\u201d<\/span><\/i><span style=\"font-weight: 400;\">, <\/span><i><span style=\"font-weight: 400;\">\u201cDear\u201d<\/span><\/i><span style=\"font-weight: 400;\">, and <\/span><i><span style=\"font-weight: 400;\">\u201cDude\u201d<\/span><\/i><span style=\"font-weight: 400;\"> way more than when I\u2019m called by my first name. Considering I get a ton of link requests and content contribution requests daily, it gets a bit tiring to be the receiving end of these inconsiderate email blasts<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s another odd way someone addressed me in an email:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-207373 lazyload\" data-src=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3.png\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3.png\" alt=\"Link Building Email Mistakes You Might Be Sending To Webmasters - You\u2019re Not Addressing Webmasters by their First Name\" width=\"1397\" height=\"501\" data-wp-pid=\"207373\" data-srcset=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3.png 1397w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3-300x108.png 300w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3-1024x367.png 1024w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3-768x275.png 768w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-3-1200x430.png 1200w\" data-sizes=\"(max-width: 1397px) 100vw, 1397px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1397px; --smush-placeholder-aspect-ratio: 1397\/501;\" \/><\/p>\n<p><span style=\"font-weight: 400;\">What can I say? Yep, I\u2019m definitely not giving this bloke a link.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Addressing webmasters by their first name is a small gesture that shows that you did your assignment. That you researched the website and the people who run it. This isn\u2019t even a hard task to manage if you\u2019re reaching out to my <\/span><a href=\"https:\/\/seo-hacker.com\/blog\/\"><span style=\"font-weight: 400;\">blog<\/span><\/a><span style=\"font-weight: 400;\">. You can easily spot my name at the left-side corner of the blog page.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you don\u2019t take the time to research thoroughly, it can also imply that you don\u2019t fully understand the website and the content it needs to improve. This also means that you won\u2019t be able to really add value to it which negates the point of forming a good partnership.<\/span><\/p>\n<h2><b>You\u2019re Not Using a Creative Subject Line<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When it comes to link outreach, you\u2019d want to go for websites with good traffic and readership. Obviously, you won\u2019t be the only one gunning for a backlink from these websites. There would be hundreds, if not thousands, of people reaching out for the same purpose. This makes the task of link outreach extremely competitive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When webmasters get dozens of outreach emails on a daily basis, there\u2019s a huge likelihood that they won\u2019t be able to read every single one of them. So, what do you need to do about this? The only option you have is to stand out. You can do this by making your subject line compelling enough to be noticed and clicked.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Webmasters are busy people so you have to be able to get your point across with just a few words. If you think that it\u2019s too long, you\u2019re probably right. So review and re-edit your email content until you are confident that a busy person would read it and understand it within 1 minute.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Oh, and don\u2019t try to make your subject too clickbait-y, or else it\u2019s just going to be misleading.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a subject line that blew my mind:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-207374 lazyload\" data-src=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4.png\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4.png\" alt=\"Link Building Email Mistakes You Might Be Sending To Webmasters - You\u2019re Not Using a Creative Subject Line\" width=\"1426\" height=\"260\" data-wp-pid=\"207374\" data-srcset=\"https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4.png 1426w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4-300x55.png 300w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4-1024x187.png 1024w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4-768x140.png 768w, https:\/\/seo-hacker.com\/wp-content\/uploads\/2022\/11\/SHB-4-1200x219.png 1200w\" data-sizes=\"(max-width: 1426px) 100vw, 1426px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1426px; --smush-placeholder-aspect-ratio: 1426\/260;\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Aside from the fact that this person\u2019s profile photo is of a South Korean celebrity, it also addresses two other mistakes: the name is obviously bogus and the subject line is out of this world.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Emails with subject lines like this go straight to my spam folder. I wonder how many people actually give these kinds of emails a link though? Probably zero.<\/span><\/p>\n<h2><b>Key Takeaway\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Outreach emails are still one of the best ways to get an in-content link. My team and I have sent many outreach emails to webmasters and have experienced phenomenal success over the years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The success we have experienced is achieved by us taking the time to study each webmaster and how they communicate and craft the email with a lot of thought and care.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The quality of the emails being sent to webmasters can be affected by the simple things you probably don\u2019t even think about. This could easily be the reason why you get frustrated thinking of what more you can do to make successful outreach campaigns.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Next time you are about to hit that <\/span><b>Send<\/b><span style=\"font-weight: 400;\"> button, try to take a second look &#8211; not at the content but at how you package your message to the webmasters. Do you look and sound credible, trustworthy, and knowledgeable? If your answer is <\/span><i><span style=\"font-weight: 400;\">yes<\/span><\/i><span style=\"font-weight: 400;\"> to all three, then you might just get your hard-earned link.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Have any link building outreach email tips you want to share? Comment down below and see what others think of them!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"wl_entities_gutenberg":"","footnotes":""},"categories":[100019,100008],"tags":[101731,100388,200292,200291,103519],"wl_entity_type":[102583],"class_list":["post-207370","post","type-post","status-publish","format-standard","hentry","category-link-building-seo-school","category-seo","tag-email-outreach","tag-link-building","tag-link-building-email","tag-link-building-outreach","tag-outreach-campaign","wl_entity_type-article"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Link Building Email Mistakes You Might Be Sending To Webmasters<\/title>\n<meta name=\"description\" content=\"If you&#039;re emailing webmasters to try to get links, you might be making some critical mistakes. Here are some of the most unnoticeable link building email mistakes, and how to avoid them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/seo-hacker.com\/link-building-email-mistakes-you-might-be-sending-to-webmasters\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Link Building Email Mistakes You Might Be Sending To Webmasters\" \/>\n<meta property=\"og:description\" content=\"If you&#039;re emailing webmasters to try to get links, you might be making some critical mistakes. 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